Complete Travel rules and procedures and included in the DMPS Business & Finance Procedure Manual (located at the top of the page). Travelers are responsible for reading and following all rules and procedures in the manual.  The resources provided here are supplemental summaries, but do not replace the DMPS Business & Finance Procedure Manual. Any specific questions can be directed to the Business Office.

Summary of Allowable/Unallowable Expenses + Payment Method: Travel Expenses Summary

Summary of out-of-district travel from start to finish: Travel Quick Guide

 

 

Please reference the following documents:

• Webform Instructions: Pre-Travel Approval
• Webform Instructions: Post-Travel Expense Report

Employees who will have infrequent need to use a pCard or travel infrequently should check out a building/department pCard from their Office Manager, Bookkeeper, or Executive Assistant.

Prior to checking out a p-card, employees must complete all modules of the online training, read the p-Card and Employee Travel sections of the Business & Finance Procedure Manual, and fill out the p-Card User Agreement form.

• Step 1: Complete DMPS Procurement Card Program Training (Checking out a p-Card): Module 1   |   Module 2   |   Module 3
• Step 2: Read sections p-Card and Employee Travel from the  Business & Finance Procedure Manual (link at top of page)
• Step 3: Complete p-Card User Agreement

Employees who will have infrequent need to use a pCard or travel infrequently should check out a building/department pCard from their Office Manager, Bookkeeper, or Executive Assistant.

For employees who make regular purchases or travel often, an individual pCard can be obtained by completing the following form: Request for Procurement Card – Individual. Once the request is completed and approved, the employee must complete all mandatory trainings and sign a Statement of Agreement. Employees should allow 30 days for receipt of their pCard.

For employees who make regular purchases for their department pCard can be obtained by completing the following form: Request for Procurement Card – Department/Building. Once the request is completed and approved, the employee must complete all mandatory trainings and sign a Statement of Agreement. Employees should allow 30 days for receipt of their pCard.

Mandatory Trainings

• Step 1: Complete DMPS Procurement Card Program Training:   Module 1   |   Module 2   |   Module 3   |   Module 4   |   Module 5   |   Module 6   |   Module 7   |   Module 8
• Step 2: Read sections p-Card and Employee Travel from the  Business & Finance Procedure Manual (link at top of page)
• Step 3: Complete the p-Card Quiz
• Step 4: Complete p-Card User Agreement

The district has assigned a credit limit to each p-Card. This is an amount determined by the employee’s supervisor/administrator and is reflected in the Statement of Authority that was signed prior to receipt of the p-Card. If you need to temporarily or permanently increase the credit limit on a p-Card, complete the Change to pCard Form.

If you need to make a single purchase valued $3,500 or higher, per district purchasing guidelines, you must work the Purchasing department to complete the necessary bids/RFP process. Complete the necessary steps with the Purchasing department, then submit the change request form.

All district p-Cards are blocked from international purchases. If traveling outside of the United States for school business, fill out the Change to pCard Form at least five business days prior to travel to have the p-Card opened for international purchasing.